Sample Export Contract for Agarwood Products, formatted for B2B use (e.g., between a Philippine agarwood exporter and a buyer in the Middle East or Asia). You may customize this for chips, oil, powder, or blended products:
SAMPLE EXPORT SALES CONTRACT
(AGARWOOD PRODUCTS)
Contract No.: AGW/EXP/2025-001
Date: [Insert Date]
Place of Signing: [e.g., Manila, Philippines]
I. PARTIES TO THE CONTRACT
Seller (Exporter):
Crown Agarwood Ventures Inc.
[Complete Address]
[Email Address]
[Phone Number]
Represented by: [Full Name, Position]
Buyer (Importer):
[Buyer’s Company Name]
[Complete Address]
[Email Address]
[Phone Number]
Represented by: [Full Name, Position]
II. PRODUCT DESCRIPTION
| Product Name | Grade | Form | Quantity | Unit Price (USD) | Total Price (USD) |
|---|---|---|---|---|---|
| Agarwood Chips | A | Whole Chips | 100 kg | $X.XX | $XX,XXX.00 |
| Agarwood Oil | AAA | Pure Oil | 5 liters | $X,XXX.00/liter | $XX,XXX.00 |
Total Contract Value: USD $XX,XXX.00
Currency: United States Dollar (USD)
III. QUALITY STANDARDS
- Agarwood must be sourced from Aquilaria malaccensis, sustainably cultivated.
- Grade, moisture content, and aroma shall conform to samples and product specs.
- GC-MS profile shall be provided for oil shipments upon request.
IV. DELIVERY TERMS
- Incoterm: [FOB Manila / CIF Jebel Ali Port, Dubai / DDP etc.]
- Estimated Shipping Date: [Insert Date]
- Port of Loading: [e.g., Port of Manila]
- Port of Destination: [e.g., Jebel Ali Port, UAE]
V. PACKAGING & LABELING
- Vacuum-sealed bags for chips, amber glass bottles for oil.
- Outer packaging: moisture-proof, export-grade boxes.
- Labeling includes batch number, origin, and net weight.
VI. PAYMENT TERMS
- 50% Downpayment upon contract signing via [Bank Transfer / LC].
- 50% Balance upon presentation of shipping documents.
Bank Details (Seller):
Bank Name:
Account Name:
Account Number:
SWIFT Code:
VII. REQUIRED DOCUMENTS
Seller agrees to provide the following documents:
- Commercial Invoice
- Packing List
- Certificate of Origin
- Phytosanitary Certificate (if applicable)
- CITES Export Permit (from DENR-BMB)
- Bill of Lading / Air Waybill
- Laboratory Certificate (if oil)
- Product Certificate (e.g., Organic or Halal, if available)
VIII. WARRANTIES & LIABILITIES
- Seller guarantees product authenticity and legal sourcing.
- Buyer is responsible for customs clearance and import taxes.
- Claims for shortages or damage must be filed within 7 days of receipt.
IX. FORCE MAJEURE
Neither party shall be held liable for delays due to acts of God, war, export bans, or other unforeseeable circumstances beyond control. Obligations resume after resolution of the disruption.
X. DISPUTE RESOLUTION
Any disputes shall be resolved through negotiation. If unresolved, arbitration shall be conducted under [ICC Rules / UNCITRAL / Philippine Law] in [agreed location].
XI. GOVERNING LAW
This contract shall be governed by and interpreted under the laws of [Philippines / Buyer’s Country] unless otherwise stated.
XII. SIGNATURES
For the Seller
Signature: _________________________
Name: [Full Name]
Position:
Date:
For the Buyer
Signature: _________________________
Name: [Full Name]
Position:
Date:
Would you like this provided as a downloadable Word or PDF file, or customized for a specific product like BarIno FusaTrinity™, oil blends, or incense?